Tag Archive : team

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3 ways to avoid burnout and boost your team’s productivity

The number of tips and tricks to boost your team’s productivity is constantly rising. The problem is that much of these tips focus on short-term performance, and they damage the efficiency in the long run. Instead of focusing on team’s well-being and prosperity, teams are putting too much pressure to complete the ever-growing to-do list which can result in long working hours, stress, and eventually, burnout.

Luckily, there are a number of sustainable solutions that you can implement to achieve team productivity.

Make Work Meaningful

People are satisfied when they work on something that’s important to them and towards something they feel invested in. There is a direct connection between discovering meaning in work and high productivity.

Start by finding out what motivates your team

Create a survey to find out your employees’ satisfaction, asking the question: “What would cause you to take another job with a different company tomorrow?”

Provide regular one-to-one feedback sessions with your team members. These feedback sessions shouldn’t just be a one-way talk on how the team member is performing, but a chance to see how they are enjoying their role, talk about their future goals and plan how they aim to achieve them.  

Implement importance through professional development

Help your team members find meaning in their work by providing them with self-reflection. Ask them questions like: What are you working for? What impact do you want to create in your job?

This can help employees feel that they are trusted and respected, and increase the level of commitment and productivity. Once you’ve identified what impact they would like to make and how you can start by providing them with more investment in their work and create professional development plans so they can achieve that impact.

Ensure Focused Workloads

Prevent your team members from trying to handle too many tasks at once. Studies have shown that switching to a new task while in a middle of another increases the time it takes for both tasks to be finished.

Streamline tasks with project sprints and retrospectives

Sprints can empower all kinds of teams to work in a more focused way. Setting key points with your team is going to ensure that your work is focused and eliminate the chance of bouncing between unrelated tasks. Employees can streamline their tasks over each sprint when moving tasks through to completion. The team can glance back at what has been accomplished during that sprint, in order to improve the work productivity.

Establish healthy working guidelines

In this era of constant Slack notifications, emails on phones, and working across time zones, having a defined working cut-off hours from 9-5 isn’t so easy to implement. Individuals who are unable to detach from work during their downtime experienced more exhaustion compared to the ones who are able to distance themselves from highly demanding work. It is proven that these people can recover from stress more easily, which leads to higher productivity levels.

In order to establish a healthy working environment in which team members should feel free to distance themselves from work in their downtime, you ought to establish some guidelines for when employees are not expected to read and respond to messages, such as 6pm-9am. You can also encourage team members to set up a do-not-disturb period for notifications.

Support the Work-Life Balance of your team members

In order to increase your employee’s productivity, you should make sure that their time at work supports their well-being.

Provide flexible working hours

Support your team well-being by offering adaptable working options. Your employees would like the possibility to work from home from time to time. This practice should be encouraged because it boosts the team productivity. Workers who were allowed to work flexibly achieved more and were much happier in their work.

There are a number of tools that can help you enable effective remote working:  Slack, Uberconference, GitHub, Dropbox, and Harvest or Time Doctor.

Encourage well-being activities at work

Between everyday responsibilities, it is very hard for people to find the time for activities that are useful to their physical and emotional wellbeing. For that matter, some companies are providing the opportunity to support well-being inside the work environment, and there are seeing extraordinary outcomes and productivity.

So regardless of whether you are more inspired by mindfulness sessions or you think that your team would appreciate an additional physical activity, try to get an expert to your office to convey a weekly wellbeing program. You could also offer each team member an individual well-being budget or an extracurricular course of their choice.

 

There are a lot of great ideas on how to improve your team’s productivity. Keep in mind that every team is different, so the best practice is to discuss these issue and come up with a solution that you feel comfortable using and will lead to great results. The best solution, however, is to be strategic, not obsessive with your to-do list.

Introducing Invoice Management between Team members

Invoicing management can often be a one-person job in small businesses. But in most cases its a job done by several people including the CEOs, managers, sales team, and accounting. That way this complex job can be delegated to several people who can finish it efficiently.

We are excited to introduce to your our new feature – Team Collaboration 

By adding this new feature we are opening all Envoice invoicing features not only for one person but to all your colleges who can use it with only one general registration.

That way the whole team can:

  • work together on creating, editing and sending invoices
  • create reports,
  • change payment gateways,
  • receive email notifications and automatic reminders and much more.

 

Team Collaboration is one of the series features we added last month to improve the overall Envoice experience to all of you. Let us know your thoughts and feedback below.

If you start researching you can see that most companies have leaders that have strong operational that are needed to maintain perfect organization and productivity in each team. Which of course is crucial when running a business.

The lack of employees with know-how, experience, and confidence can bring down your business and cause problems that can not be fixed in time. In some cases, this means total anarchy in the company, missing respect, and managerial hierarchy – mostly seen in the companies or startups where the lean organizational structure is practiced.

10 tips on practicing to become a strategic leader

But it does not matter if you are a new small business owner or a startup founder. Having a strong leadership and management in the company is the key to running a successful business.

According to a research done in 2015 among 6,000 senior executives analyzed only 8 percent of them turned out to be strategic leaders or those effective at leading transformations. But what it takes to be a strategic leader to run a company in good times and bad times through different transformations? Here are several tips that you can practice to become a successful strategic leader:

  • Distribute responsibility – one of the things you can do regarding the distribution of responsibilities is to know your own current and future role and responsibilities of the company after which to identify each employee’s duties and level of responsibilities. That way you will have a clear structure of roles and responsibilities in the company as well as you can be informed of the potential each employee has  as well as be ready for possible restructure if needed

 

  • Be honest and open when sharing information – employees prefer honesty instead of internal PR and missing out of important company information that is considering their work position and future in the company. So being open is hones can build strong loyalty towards you and the company

 

  • Have several ways for raising and testing ideas – from brainstorming to A/B testing, from encouraging one to one meetings with team members to open discussions, there are multiple ways to bring out ideas within the team and boost team work and team spirit.

 

  • Create a safe environment for failure – most people have fear of failing which can lead to demotivation, lack of contributing to team work and fear of losing their job. That is why it is crucial to use methods like test-driven development, eliminate the blame game points and reward some failure moments, divide failures into: preventable, complexity-related, and intelligent mistakes and deal with them with a different approach, and create best practices for safety and risk management to avoid unavoidable failures in complex systems.

 

  • Give access to another strategist – diversity and different point of view can always be beneficial for the company, especially when it comes to strategies from different industries or teams that can see things objectively and share ideas for improvement.

 

  • Provide opportunities for experience-based learning – real-life experience has often shown that working in outside environment can boost learning, brainstorming, developing new ideas and boosting team work. Having that combined with opportunities like month climbing, cycling, fun games, swimming etc can give surpassing results among the team

 

  • Hire for transformation – not just to fill in someone else’s spot. If your company is growing and developing, then hiring new competencies is an important requirement for seeking executive talent from outside your organization.

 

  • Bring your whole self to work – embrace the fact that you can be vulnerable. Too often we avoid difficulties, challenges, and conflicts with others because we’re afraid of the consequences of speaking up. But, if we engage in those kinds of conversations, we can increase our ability to resolve conflicts and create deeper connections.

 

  • Find time to reflect – period for you to create a good  time-management schedule, self-retrospective, and organization as well as one-thing-at-a-time focus

 

  • Let the leadership development be your ongoing practice – don’t push yourself to bring results in a short period of time. Unleashing leadership potential in all employees will help you develop your leadership skills as well, boosting team spirit and helping company growth.